NAID Certification Criteria
Ohio Mobile Shredding has met or exceeded the following NAID Certification criteria:
Employee Screening & Hiring
- A criminal record search must be conducted for each place of residence and employment during the previous 7 years and obtained through a third-party background search service.
OMS Employees have background checks done by the FBI and the Bureau of Criminal Investigation (BCI)
- A social security header search must be conducted prior to the criminal background investigation to ensure all state and counties of residence and employment have been included (and verified) in the investigation.
- One third of Access Employees must be randomly selected and a criminal record search conducted annually by an outside source.
- No person subject to a felony conviction in the last seven years for any crime involving theft (of tangible or intangible property), fraud, burglary or larceny may be employed in a capacity where they come in contact with confidential client information.
- All employees must be drug screened at the time of hiring and randomly screened throughout the year.
- All drivers must meet all state licensing requirements. A valid driver's license must be produced and a copy kept on file.
- All employees must sign a Confidentiality Agreement and have an I-9 or proper work permit/registration on file.
- Written policies and procedures for employees and drivers must be in place, updated and accessible.
- Drivers and processing employees must wear company uniforms and photo ID badges.
- Drivers must have accessible two-way communication devices.
- All vehicles used for the transfer of client records will have the applicable government inspection for road worthiness on file.
- All vehicles used for transfer and/or destruction of client records must have lockable cabs and lockable fully enclosed boxes. Locks must be used during transport and when unattended.
- All materials must be securely contained during transfer from customer's custody to transportation vehicle to prevent loss from wind or other atmospheric conditions.
- Unauthorized access to the destruction area and client records is effectively prevented.
OMS' entire facility is locked down twenty-four hours a day.
- All non-employees entering the facility must sign a log with their name, time-in, affiliation, and time-out. The record is kept on file for one year. Visitors must be escorted or under the supervision of an Access Employee at all times.
- There is a secure area within the facility devoted to destroying media.
OMS' entire facility is devoted to destroying media.
- Materials are always attended by a company employee or physically secured from unauthorized access before destruction.
- There must be a monitored alarm system in place and utilized when the building is unoccupied.
- There must be a closed circuit camera system monitoring all access points and all processing activity with sufficient clarity to identify people and their activities. Recordings must be maintained for 90 days.
- Security systems must be checked and maintained on a monthly basis. A record of each check must be retained for one year.
The Destruction Process
- All paper or printed media is destroyed by equipment that reduces the paper to a size no wider than 5/8" shred width.
OMS utilizes equipment that reduces materials to a shred width of 5/16" or pulverized into irregular sized particles.
- All mobile destruction must be performed at the customer's site.
- Standard operating practices dictate that plant-based destruction must take within 3 business days.
- Destroyed materials must be disposed of in a responsible manner, which does NOT include any type of reuse (for purposes such as animal bedding or packing materials).
- A written and verifiable process for the physical destruction (not wiping or overwriting) of conventional computer hard drives must be in place. The serial numbers of all hard drives being destroyed must be recorded for each client.
- The company must be legally registered business in the state of residence.
- The company must be in business for a minimum of five years.
OMS has been in business for more than twenty-five years.
- General liability insurance of at least $2,000,000 is maintained.
OMS exceeds certification requirements with a $3,000,000 policy.
- All marketing materials are inspected to check for misleading advertising.